With all the great custom options available, implementing an intranet thats perfect for your needs is guaranteed. Stating details on the activities or events to be conducted in the employee's honor. This year's finalists were: Best Intranet Launch winner: Piedmont Healthcare, The Village. Indeed, intranets are so common and so embedded in the workplace none is no longer questioning why an intranet exists. One disadvantage of this approach is that the section headings are often too broad and indistinguishable. 1. Here are some best practice intranet examples together with a short commentary highlighting what makes them stand out. In this article, well take a closer look at corporate intranets, including what they are, their top features, and company intranet examples of how companies from a variety of industries are using intranets in innovative ways. We'd love to chat with you more about how HR Cloud can help you create an Exceptional Onboarding Experience. The best way to retain great employees is to ask them what they like about their jobs and what the company can do to improve their work environment. Employees anywhere can instantly share information, keeping everyone in sync and improving overallemployee performance. An engaging, user-friendly design will see your employees eagerly logging on and taking full advantage of all the great features. Intranet Launch Ideas. Intranet Announcement Website Awards Announcement Social Media Posts . A survey by Gartner says, "48% of employees will likely work remotely at least part of the time after COVID-19.". A site map identifies the overall structure of your intranet site. We'll show you how Workmates can engage eveyone in your organization, transform your culture, Designed for advanced intranet administrators, the tool is super-easy to use. A Company Directory. You may be surprised to learn that modern internet solutions have evolved beyond traditional webpage frameworks to offer more functionality and deliver a wide range of new benefits. Naming the intranet. Advanced intranet administrators will love the endless possibilities for customization CSS makes possible. Our intranet is it focuses on communication, collaboration, and connections between users while maximizing efficiency. Heres an example: sub-heading Travel Policies > Hotel Expenses (hyperlink). Upload files, videos, and images. And remember, lots of content will be shared across all teams. Have a countdown for "something big" happening on launch day, but don't tell them what it is. In today's time where everybody is busy in their own life, the only way which is suitable to inform known people or important people is via digital mode i.e. Using category labels like How do I or I need to can improve discoverability. How Has Intranet Technology and the Workplace Changed? Company news and announcements. And there are no security concerns like there have been with some cloud file-sharing options. In addition to interaction and collaboration benefits, your intranet serves as an excellent platform for company-wide communication from upper level staff members. Give your green credentials a boost by doing away with paper-based systems or complicated email processes. Once you have selected a design template, its time to customize. And less important content such as hyperlinks and social media feeds work well in narrower columns on the right-hand side. Whats more, if theres an internal restructuring, then the intranet also has to be reconfigured. Diagrams, photos, images, infographics are all useful ways to add visual appeal to your site. When it comes to culture-building platforms, communication is key. Well also look at why yesterdays intranets simply dont work anymore, and how modern, These features provide a better overall experience and one that employees appreciate, if not love. Privacy and security are guaranteed with the intranets administration tools. Faster and more accurate, automated workflows make life simpler. [Name of employee] has been working at [company] for [X] years, and played a vital role in [achievement]. Embed Google Workspace or Office 365 apps directly in your intranet for live data sharing and real-time collaboration. This intranet homepage is a fantastic example of how it should be done. Through our strong library and portfolio of Modern SharePoint Intranet examples, we have tried to simplify challenges of better collaboration for cross-industry verticals. And research tells us team chat can boost productivity, enhance customer service, and support easy resolution of queries. Following this rule also helps you focus on whats really important. Whatever method you use for site navigation, here are the essential things to remember: We touched on this briefly in chapter five. A well designed, engaging company intranet that is intuitive and user-friendly quickly captures your employees' attention and inspires them to use it on a daily basis, turning the company intranet into a business-critical tool. You can also set up topic-based conversations using # channels. Our library of Intranet samples covers templates that can be useful for industries like healthcare, real estate . Follow the tips below to write a captivating and compelling announcement email: Create clear, concise, and communicative content: Avoid adding elements that can compete for attention with your email's main point. Body: Greetings! Keep the navigation intuitive and straightforward to avoid a frustrating user experience. Each page serves a specific purpose. 7. All navigation categories should be logical and unambiguous. Acting as navigational shortcuts, quicklinks provide easy access to popular content and tools. Set up public or private chats on the intranet. 3. And you can also integrate other commonly used apps such as Salesforce and Dropbox. Forms are automatically routed to the relevant department for action. This means companies arent able to measure employee engagement or other important usage trends in order to determine whether or not their intranet is truly improving company culture. Conversations are automatically stored, and a powerful search makes it easy to locate that vital piece of information when you need to. This is an important distinctiona recent. Even better, no great technical expertise is needed. This is a time-consuming and labor-intensive process. This is a good option for frequently used sites or external systems that dont need full integration, such as a time tracking app or cloud payroll system. Push notifications: Instant alerts help workers see new updates, including new project assignments or tasks, content updates, and specific conversation threads. The best video content has a clear focus and is short and sweet. And your intranet will be a wasted opportunity if employees cannot easily and quickly find the information and tools they need. Storing all company data and information on your intranet means staff know exactly where to go. With simple drag and drop fields, its possible to create a fully customizable form and automate business processes. Visual appeal is essential. Launch video. Always test it on a mobile device if you can beforehand. Other important announcements, links, and information naturally flow on, while the box layout style delineates the key information items. In the example below, you can easily see who is online and available to chat. And advanced search functions such as. The power of possibility . These mega-menus, in turn, provide drop-down access to the lower level or child pages. Support faster decision-making and connect employees with team chat. A text-heavy intranet makes for a dull and uninspiring user experience. Static, unchanging content is boring and quickly becomes disengaging. Therefore, its a good idea to put all the vital information on the left-hand side of the intranet page. Intranet technology has been around for over 25 years. Yes, it is possible to make the intranet fun and interactive. In the post-pandemic digital workplace, intranet forums support faster decision-making and increased agility. The example below shows an embedded Office 365 Excel spreadsheet. The canvas allows for much richer communication than what you get out of the box with an email in Outlook. Employee recognition softwareempowers every employee to recognize and be recognized on an equal playing field. Rewards can range from a peer-to-peer shoutout or digital high five to a gift card or other giveaway. The example below shows the home page from example two and how it responds to different device types and orientations. This is often more obvious to the user and makes for a more engaging employee experience. It means staff can communicate and collaborate in real-time even if they are many thousands of miles apart. But, that doesn't mean your intranet pages need to be dumping grounds for outdated information. Or it could be a detailed employee engagement survey that you carry out regularly. Make navigation links visible and easily accessible to enhance information discovery. Best Intranet Launch Runner-up: NBS, Connect. Make sure that you regularly review the content and remove any out of date or obsolete information. Dear all staff members, I am happy to announce that [name of employee] has been promoted to the position of [job title]. An Intranet is an internal hub used by companies to store important information, communicate with employees, increase employee advocacy, streamline key processes, and encourage team collaboration. This enables connected workflows and easy data retrieval. What Is an IntranetAnd Why Should You Have One? Teams are free to manage their own pages. Our goal with this new website is to provide our visitors with an easier way to learn about Brainvire's services and . Information can easily get lost, or errors can creep in so that the form ends up going backward and forwards. The aim here is for the stakeholders to identify the intranets essential parent or main pages along with the child or sub-pages. In the intranet example below, the organization has given the site a name: The Hub. This helps with developing an identity for the intranet and positions what the site is all about. 10. An intranet page is simply an element of a company intranet, e.g. By hosting a video conference, you can introduce your new intranet software, and show it as a global resource. This application of intranet reduces the time employees spend looking for information. While the intranet doesnt have to be a carbon copy of your public-facing website, it makes sense to have some cross-over. Here are a few ideas to consider for the pre-launch period, as well as your official website redesign announcement and monitoring reactions in the following weeks: 1. Keep employees connected in a remote working setup. In this chapter, we take a look at best practice intranet design. For example, HR Cloud users can connect and data with point-of-sale systems using Microsofts Power BI. Even better: List top kudos recipients on a prominent leaderboard within your corporate intranet. Adding an announcement to the social intranet is just made so easy. We'd love to chat with you more about how Workmates can benefit you and your employees. Profile give managers the ability to talent scout. Administration tools allow you to edit pages and upload content, videos, or graphics. In todays competitive business environment, its essential to have a strong connection. Staff directories bring workers together regardless of location. Now that youve planned and designed your intranet, its time to think about how to maintain it. This multifaceted company provides an array of services and sustainable solutions across multiple industries, including construction, rail, real estate, and more. General Intranet homepage. A live version is readily available to relevant users. You can also use the administration tool to add content or edit pages, upload graphics or videos, and add or delete users. Do away with multiple logins and the need for lots of open screens and apps running simultaneously. Pre-built by the provider, intranet templates come loaded with coding, functionality, and a basic design. Go virtual! For example, an employee can post certain announcements to the social feed, including welcoming new hires, sharing employees personal events (a new baby! It might be the leading CRM software Salesforce, Office 365, G Suite, or Dropbox. Highlighted in this example are just a few of the wide range of choices available. The homepage sets the tone and expectations for the whole site. Search results can be filtered by job title, location, or team. Ensure staff dont miss out on important updates with targeted notifications. Otherwise, you will end up with an inconsistent look and feel that will confuse your users while also looking unprofessional. drive productivity to new highs. This example emphasizes what is most . A commercial real estate company can create an intranet with social feeds and a number of different channels to let each specific team send messages and updates to other departments or the entire company. The current work environment is radically different compared to 20 years ago or so. Its essential to carefully consider how content will translate to the smaller screens of smartphones and tablets. In the past . 1. Click the "+" sign, then choose List. Employee recognitionis a fundamental part of the employee experience, and it helps toimproveemployees overall satisfaction and engagement levels. Offer an incentive, such as free shipping, a discount, or exclusivity for the Early Birds. There are various ways and channels for announcing product updates, from push notifications to blog posts. An organizational announcement is a message that a company sends to each one of its employees about a specific topic. Users simply click on the tab for a full menu of options. We discuss the latest best practice trends to guide the design of your intranet. Many businesses have found this supports faster decision-making and means staff can get things done more easily. Regularly refresh the content of the home page. A powerful search function ensures workers can locate just about any information they need. Use the in-built graphics and layout or adapt the template and upload your own images. And aim to include a mix of team and corporate news for a personalized user experience. Updates are made in real-time with the intranet automatically saving the information. Align teams with a newsroom and announcements page. Include intranet employee profiles that highlight workers' knowledge and expertise. And it promotes a friendlier, more people-focused company culture. SharePoint news - Use the news web part to post important or interesting stories, announcements, people news, status updates, . And its also a good idea to set up your quick links on the home page to make it easy for the user. One that meets the customers needs at the right price and with minimum risk to your web development agency. Heres how you can utilize. 2 The personalised intranet homepage. Offers advanced security and protection. It dictates how users find data within the site. And thats why accurate, descriptive headings are so important. In this article, we'll share eight types of email announcement templates you can use in your email marketing campaigns to drive conversions and sales. They can connect with their colleagues on a formal, and perhaps more importantly, informal basis. Happy Hour 3: Set up new hires at separate tables and announce it's time for "New Hire Hot Seat.". Rather than stock images, people especially enjoy seeing real people, so this photo ticks all the boxes. Best Intranet Launch Runner-up: Gattaca PLC, Pulse. The intranet streamlines file sharing and information discovery. Use your Intranet for Internal News & Keep Employees Updated. The homepage also has a brief mission statement. The intuitive software makes ongoing administration a straightforward task. The new site launch is available and the URL is www.brainvire.com. And the intranet means you dont have to employ expensive consultants to get started. Employee career lifecycle management and benefits documentation. Test drive your mobile intranet design before going live to ensure its fit for purpose. The site map has to make sense in the context of the organization. JPEGs or PNGs are the best choices. Site page permissions can be set by job title, department, or location. Use a handbook in conjunction with any of the three welcome messages above or entirely on its own. Say goodbye to emailing someone for the latest form or document; say hello to enabling the entire workforce to focus on higher-value initiatives. Not all of your users require access to edit the spreadsheet data directly. The traditional Intranet was created as a private network for internal communications within a company or learning institution. Theres no need to search long email trails or jam-packed filing cabinets. The feelings are mutual: Companies that provide a better experience are perceived as a better place to work. In the dialog that appears, enter the list's name ("Announcements"), add a description, and un -check the box to show in site navigation. Crisis Communications. Colorful and bright, the impact is immediate, and it draws you into the site in an engaging way. This experience makes communication and collaboration fun. Consider incorporating a real-time team chat feature. Too many intranet pages and you run the risk of the site become overly complex. Hello everyone, Please let's welcome the new member of our organization: Joyce Abraham Joyce has been a part of the [name] industry for the past [number] of years and has worked with prominent brands such as [names]. And to make it even more effective, you can integrate it with other enterprise systems used by your business. The user is drawn in and is invited to explore further. If you want to improve the performance of team members who are considered "average," do the same for them. Embedding the spreadsheet within your intranet means the user has a live view of data entered without having to find the file. Employee disengagement is a proven major cause of increased rates of absenteeism and low productivity. Furthermore, breadcrumbs can also be used to provide one-click access to higher-level parts of the site. And an attention-grabbing home page will draw users in, so make sure yours packs a punch. Post on Social Media. After two months of hard work and dedication, we are delighted to officially announce the launch. For example, Ben in Marketing should not be able to access private payroll information. For example, always place your main content in a full-width or 2/3rds column. You should notify your subscribers with the launch date, and the main benefits of your upcoming product. Also, keep in mind how the columns flow on mobile devices, including which display first. Support services. Here they are: 1. Intranet examples: How these top companies use Happeo. When it comes to customization, the skys the limit with CSS so let your creativity run wild. To maintain this sense of ownership and involvement post-launch get staff members involved in generating and editing content. You may be saying to yourself, a corporate intranet sounds great, but how will it fit into my companys day-to-day activities? Great question. Specialist Services Organisation. Why not even encourage user or team-generated video content as part of your employee engagement and collaboration strategy. Streamline approvals and business processes with digital workflows. Nowadays, its essential to have a mobile-responsive intranet. New business announcement email. Employees can personalize their shortcut links to their own preferences and needs. User profile pages are an invaluable way of introducing employees to each other. Upload photos or images relevant to your business. Check out the full review for HR Cloud here. Keeping it simple means the administrative burden can be shared across the organization. Furthermore, there are now more flexible ways of working, including freelancers and those in non-desk roles. Older generations, however, tend to navigate through the pages to find the information they are looking for. There are many types of Intranets your organization may benefit from. For example, an explainer video outlining safety and health policy is far more engaging than a dull and weighty manual. Say, for example, you want to change the color scheme in line with your new corporate image. Gather ongoing feedback on specific issues with a snap poll. This popular feature will improve engagement and empower employees. And explanatory notes about how to complete the spreadsheet and why the information is required can be displayed alongside. Furthermore, online forms mean staff have 24/7 access. Simple, straightforward administration tools are a must. The answer is probably too much. In creative social intranet go on to the dashboard Click on add post Then click on add announcement Tag the employees, select privacy if it's for a specific group, add a start date and end date And press submit to send he announcement. Breadcrumbs, as they are called, then identify where the page fits in the intranet information architecture. Higher-ups and CEOs use company intranets to connect with staff, and managers use it to track projects and communicate with team members. Use them to add or delete users and assign permission rights. This example shows how you can group forms in a single area on your intranet, providing easy online access. 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